FUNCTIONS
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TERMS
AND CONDITIONS
Please
study carefully the following terms and conditions
regarding your function at Haute Cabrière.
DATES
& DEPOSITS
Provisional function dates will be kept for two weeks from the date
of the original enquiry. Thereafter a payment of R12 000 for the meals
will be required to secure the date.
The
deposit is non-refundable unless the function is cancelled, in writing,
not less than 1 month prior to the reserved date. In this case a 12%
administration fee will be deducted from the refund.
The
deposit is to be paid to Haute Cabrière Cellar Restaurant.
It may be paid by cheque, credit card or direct bank deposit. The
restaurant’s bank details are:
Bank: Nedbank
Account holder: M.R.S. Gordon t/a Haute Cabriere
Branch: Franschhoek
Branch code: 147005
Account number: 1470051540
Proof
of payment must be faxed to the restaurant at (021) 876 3691.
NUMBER
OF GUESTS, MENU & PAYMENT
The final number of guests must be confirmed one week prior to the
function. This number serves as the basis for the meal account. The
amount due for the meal account is calculated as follows:
Step 1: (Number of guests) multiply (Price of chosen
menu) = (Subtotal 1)
Step 2: (Number of guides/drivers/tour leaders) multiply
(50% of menu price) = (Subtotal 2)
Step 3: (Subtotal 1) add (Subtotal 2) = (Subtotal
3)
Step 4: (Subtotal 3) add 10% service charge = (Total
due)
This above calculated amount is to be prepaid before the day of the
function. In case of a direct deposit / transfer proof of payment
must be faxed to the restaurant. (Details as above.) Should the function
organiser be unable to make a transfer / direct deposit a cheque will
also be accepted. (Cheques should be made out to ‘Haute Cabrière
Cellar Restaurant’.) Organisers that wish to pay the meal account
by credit card will be charged the applicable commission charged by
the credit card company in addition to the above-calculated total
amount due. (Visa and MasterCard charge 3% commission while AMEX and
DINERS charge 5% commission.)
Should
the number of guests attending the function decrease during the week
between confirmation of final numbers and the function, no refund
will be given.
The
drinks account, 10 % service charge thereon and any overtime is to
be settled on the day by credit card or cheque. No commission will
be charged on this amount.
The
chosen menu for the function must be confirmed with the restaurant
2 weeks before the date of the function. (This is to allow the chefs
sufficient time to order all the required ingredients.)
Please
communicate any special dietary requirements to the restaurant. If
not informed, the restaurant cannot guarantee that suitable alternative
dishes will be available.
FUNCTION
ARRANGEMENTS & CONDITIONS
Wines, spirits and bar:
Only Haute Cabrière wines and Pierre Jourdan Methode Cap Classiques
may be served.
NO “FOREIGN” wines, spirits, soft drinks, mineral waters,
beers, food or chocolates may be brought onto the property.
If
the function has exclusive use of the restaurant a full bar can be
organised. It is incumbent on the function organiser to inform the
restaurant at least one week prior to the function what beverages
they would like the bar to be stocked with. These will be purchased
by the restaurant and sold at restaurant prices.
The
restaurant is unable to offer a cash bar facility.
For
evening functions ‘last round’ is at 23h45
and the bar closes strictly at 24h00. The venue is
booked until 00h30. Should the function organiser wish to extend these
times a charge of R1000 per hour, or part thereof, as from 00h30 will
be levied. This amount will cover the extra expenses for special transport
arrangements and overtime for staff. The event organiser or nominated
person will be advised of the function cut off time 15 minutes prior
to the scheduled or agreed time.
DECORATIONS
Any special decorations, flowers, menus, etc (other than those normally
provided by the restaurant) is the responsibility of the function
organiser. The restaurant has several contacts and useful telephone
numbers for your information.
Please
check with management when the venue will be available to start with
decorations on the function day.
It
is the responsibility of the function organiser to inform the florist
and decorators of the venue limitations and conditions prior to the
function date:
• The florist, or another person designated by the function
coordinator, will be responsible not only for setting up of the flowers,
but also for lighting of candles and checking that the desired ambience
is created.
• Haute Cabrière staff cannot assist the florist, or
any other person, with decorations, carrying of material or moving
flower arrangements either during set-up or later during the event.
• Haute Cabrière does not take any responsibility for
decorations or flowers found missing during the event or thereafter,
due to guests helping themselves.
• ALL decorations, candles and flowers must be removed from
the restaurant by no later than 11am the day following the function.
If not adhered to the restaurant will dispose of any items as it sees
fit - as it does not have space to store them.
GENERAL
Damages: Any damages
to the cellar, restaurant equipment, furniture, linen, glassware or
the venue will be charged to the function organiser’s account.
Emergencies:
In the event of an emergency the restaurant has emergency procedures
in place in which all staff and management are fully trained.
Smoking:
In accordance with South Africa’s legislation, the restaurant
is strictly non-smoking, unless the function organiser decides otherwise.
In this event please sign the following:
“The function organiser for the ________________________ group,
________________________, gives permission for the restaurant (not
the cellar) to be a smoking venue for the duration of the function.”
___________________________________
SIGNATURE
The cellar remains strictly non-smoking at all times. No eating or
drinking is allowed in the cellar.
Availability
of venue:
The venue is available for lunch functions from 12h00 onwards until
16h00. For dinner functions the venue is available from 18h30 onwards.
Evening functions can hire the venue for the whole day should they
wish to decorate the venue before 15h00. The charges for this use
are as follows:-
June – August R4000
September – May R6000
This
fee does not relate to or include the R500 deposit paid to the restaurant
to confirm the date.
EXCLUSIVE
USE
For smaller groups (60 people or less) a minimum charge of R12 000
will apply. This includes the client’s choice of menu from our
exclusive selection but excludes a 10% service charge, wines consumed
and any other extras. Should your numbers increase, an additional
charge per head, as per the chosen menu, will be charged.
In
the event that the amount obtained by multiplying the number of guests
with the price of the selected menu is greater than R12 000 the greater
amount will be charged.
For
exclusive use the numbers need to be confirmed one week in advance.
Sequence
of events: For functions involving speeches, ceremonies, etc a document
outlining the sequence of events must be agreed with the restaurant’s
management at least two days prior to the function. Our team of chefs
will be using the agreed ‘sequence of events’ as a guideline
to time their preparations. Situations such as lengthy speeches, additional
speeches or sudden changes in the order of events affect the efficiency
of the kitchen considerably and may affect the quality of the experience.
Disclaimer:
Haute Cabrière is on a working farm with tractors, mowers and
other moving equipment. We have an open dam and fountain and while
every reasonable effort is taken to ensure the safety of our guests,
we do not accept responsibility for any injuries or damage sustained
to guests or their property for whatever reason.
Alterations:
Haute Cabrière retains the right to vary any of the terms in
this document at its discretion and with the written consent of the
function organiser.
I, ___________________________________ accept, in full, the above
mentioned terms and conditions and authorise that the following credit
card may be debited with the drinks account as well as any overtime
that may be due, unless other arrangements are made with management
at least one day prior to the function.
Credit
Card number: ________________________________________________________________________
Expiry date: _______________________________________________________________________________
CVV number (last 3 digits at the back of the credit card)___________________________________________
Credit Card holder: _________________________________________________________________________
ID Number: _______________________________________________________________________________
___________________________________
and __________________________________________________
SIGNATURE SIGNATURE
DATE: _____________________________
ADDITIONAL NOTES:_______________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
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